RootCue for tutors & coaching centres
Fees on time. Every enquiry answered. Students who come back next term.
Tutors rarely lose students to a better teacher. They lose fees to awkward follow-ups, parents' enquiries to a busy evening, and next term's admissions to silence. RootCue remembers each student's fee date and every parent who asked about a batch, and tells you who to message today.
How the loop works
- Step 1
New student or enquiry
Add the student or the parent who enquired, with the batch and fee (“Class 10 maths, ₹2,500 a month”). RootCue sets the fee date or the call-back.
- Step 2
On the due day
Today shows whose fees are due and which enquiries are waiting. Tap WhatsApp: a polite, ready message opens and you choose whether to send it.
- Step 3
Paid or joined
Tap Done. Next month's fee reminder is set, so the loop continues without a register or a spreadsheet.
Typical intervals
Starting points — RootCue lets you set your own per customer.
| Monthly tuition fee | 2 days before the due date |
|---|---|
| New enquiry or demo class | Call back the next day |
| Course instalment | 3 days before it's due |
| Re-enrolment for next term | 2–3 weeks before the term starts |
Messages you can send
Sample wording. You review and send every message yourself.
Fee reminder
Hello Mrs. Lakshmi, a gentle reminder that Arjun's October tuition fee of ₹2,500 is due on the 5th. Thank you!
Enquiry follow-up
Hi Ravi, thank you for asking about our Class 10 maths batch. A free demo class is on Saturday at 5 pm. Shall I keep a seat for Meera?
Common mistakes
- Waiting until the fee is a month overdue before mentioning it, when a small reminder on time would have done.
- Losing enquiries from WhatsApp and phone calls in the evening rush.
- Forgetting to invite last year's students back before the new term starts.
A home tuition with 45 students
With 45 students on monthly fees, about 10 fee reminders fall in any week, plus a few new enquiries. RootCue lists them each morning, so they take a few minutes instead of a notebook check every evening, and no parent hears about a fee late.
Illustrative arithmetic, not a customer result.
Questions
- Does it work for music, dance and spoken-English classes too?
- Yes. Any class with monthly fees, batches or enquiries works the same way.
- Will RootCue message parents automatically?
- No. RootCue prepares a polite message and you decide whether to send it. Nothing goes out on its own.
- Can I use it in Tamil or Hindi?
- Yes. The app works in English, Tamil and Hindi, and it calls your customers students and their payments fees.
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